Privacy Notice

Privacy Notice

This privacy notice describes the personal data that Dartford Volleyball Club (the “Club” or “we”), as an unincorporated sports and social club, may collect about you, how we use and protect this personal data, and the choices you can make about how we may use your personal data.

Collection and use of personal data

We may collect personal data that you provide directly, such as when you access our website, write to us for additional information, or otherwise give us your name, email address, etc. You may also choose to submit personal data to us via other methods. When you contact the Club, we may also keep a record of your communication to better support you in the future. We may receive and/or supplement your personal data we have collected with information from third parties or other publicly available sources.

Categories of personal data we typically collect.

Depending on your interaction with the Club, we may collect personal identifiers (such as your name, postal address, government-issued identifiers, email address, phone number); photographs and/or videos; date of birth; bank details; medical information; emergency contact name and phone number; etc..

How we use personal data we collect.

We collect, use, and store your personal data for the reasons set out below:

• Where the processing is necessary for us to administer our relationship with you.
• Where necessary for the Club’s legitimate interests, and where our interests are not overridden by your data protection rights. For example:
  • Managing and improving our website
  • Communicating with you regarding the Club, including events which may be of interest to you
  • Protecting the security of our members
  • Protecting our legitimate interests and legal rights
• Where necessary to comply with a legal obligation. For example:
  • tax law and similar obligations
  • responding to court orders, subpoenas or other legal processes
  • complying with legal, regulatory and other requirements

If we require your consent, we will ask for this at the time we collect your personal data.

To the extent that we process any special categories of personal data relating to you, we will do so because: (i) the data has been manifestly made public; (ii) the processing is necessary for the establishment, exercise or defense of a legal claim; (iii) the processing is necessary for reasons of substantial public interest; or (iv) you have given your explicit consent to us to process that information (where legally permissible).

Transfer and disclosure of personal data.
We neither rent nor sell your personal data to anyone.
We may, however, disclose or transfer your personal data in certain circumstances, including:

• to our governing bodies;
• to third parties we use to support our Club;
• to comply with any court order, law or legal process;
• to enforce or apply our Code of Conduct; and
  to protect the rights, property or security of the Club and/or its members.

Please note that if you register within Spond, we may also receive your personal data from them. If applicable, you should also therefore carefully review Spond’s privacy policy.

Onward transfer of personal data.

The Club does not transfer your personal data to any third countries outside the UK.

Security.
We are committed to keeping personal data secure, and we are implementing measures to protect personal data against its unauthorized access, use, and disclosure, taking into account the state of the art of the technology, their cost of implementation, the risks presented by the processing and the nature of the personal data.

Nevertheless, the confidentiality of any communication or material transmitted to or from us cannot be guaranteed. We therefore urge you to exercise caution when conveying any personal data over the Internet. As when disclosing any information on the Internet, you should remain mindful that such information might be accessible by the public and, consequently, may be collected and used by others without your consent. You should also recognize that your use of the Internet and any other means of communication with us is solely at your own risk.

Third party websites and applications.

As a convenience to you and/or for the day-to-day management of the Club, we may provide links to other websites and/or applications maintained by independent third parties. We are not responsible for the privacy practices of independent third parties. We encourage you to be aware when you leave our website, and to read the privacy policies of any other websites and/or applications that you may visit.

How long we store your data for.

We will retain personal data only for as long as necessary to fulfil the purpose for which it was collected or to comply with legal or regulatory requirements.

Data subject rights and how to exercise them.
You may have a right to access and to obtain a copy of your personal data as processed by the Club. You may also request the correction of any personal data we hold about you. You may have the right to object to the processing of your personal data; request the deletion of your personal data; request a restriction on the processing of your personal data; and/or withdraw your consent where the Club obtained your consent to process personal data (without this withdrawal affecting the lawfulness of any processing that took place prior to the withdrawal). The Club will honor such requests as required under applicable law (including the UK GDPR). However, please note that such rights are not absolute: they do not always apply, and exemptions may be applicable.

To exercise the above rights, you may send an email to info@dartfordvolleyballclub.co.uk. If you are not satisfied with our response, you have the right to make a complaint to the data protection authority in the jurisdiction where you live or work, or in the place where you think an issue in relation to your data has arisen. For the UK, this will be the Information Commissioner’s Office.